Fixed Conversation Rates between the US
$ and Hongkong Dollar for all transactions:
- US $ @ 7.79 HKD (Hongkong Dollar)
TERMS OF SUPPLY
- In order to bring
about a uniformity of GOC recommended conversion rates, library discount
and standardisation in the terms of supply, the Librarians are advised
to deal only with the members of State and national level book trade
associations and federations.
- Books on approval
should be finalised/returned within 30 days. The payment for the books
approved should be made within 60 days of the receipt of the bill. The
bill is to be raised by the supplier at the conversion rate prevailing
on the date when the books are finally selected by the librarians for
purchase.
- Payment of outstation
suppliers should preferably be made through bank drafts, after deducting
bank charges.
- The suppliers shall
certify on the bills that only the latest editions have been supplied
and they are not remaindered titles.
- Librarian shall not
insist on price certificates if the bills raised by booksellers carry
their Income Tax Permanent account numbers and also a declaration that
the prices have been correctly charged in accord- ance with the
publishers'/importers'/distributors' invoices and publishers'
catalogues. in) The orders placed by the libraries will be usually valid
for six months unless otherwise mutually agreed upon by the librarian
and the supplier.
DISCOUNT
- All books in English.
Hindi and other Regional languages, whether of Indian origin with the
exception of those covered by the following special categories, will
carry a uniform discount of 10% of the published prices in respect of
Indian or converted into Rupee prices in the case of imported titles.
Special
Categories
- Central and State
Government publications - No. discount.
- Short/NO discount
titles procured from abroad against specific order or Indian
Publications. The importer or the library supplier is expected to work
on a margin of 15% on net landed cost. The invoice is to be prepared on
the following terms :
published price minus (-)
discount earned plus(+) 15% handling charges plus (+) actual freight.
clearance, bank and postal charges. Documentary evidence to be submitted by
the supplier to the library on demand.
- The discount on
remaindered titles will be 30% of the published price and should be
charged through separate irlvoices.
|
JOURNALS
Discount No discount
|
Sd/-
(B.Chowdhri)
Hony. Secretary, GOC
|
CONSTITUTION AND FUNCTION OF THE
GOOD OFFICES COMMITTEE
MEMBERS
- Akhil Bhartiya Hindi
Prakashak Sangh
- Federation of
Educational Publishers in India
- Federation of Indian
Publishers
- Federation of
Publishers '& Booksellers' Associations in India
- All India Urdu
Publishers & Booksellers Association, Delhi
- Assam Publishers
Association, Guwahati
- Bangalore Booksellers
& Publishers Association, Bangalore
- Bombay Booksellers
& Publishers Association, Mumbai
- The Booksellers &
Publishers Association of South India, Chennai
- Delhi State
Booksellers & Publishers Association. New Delhi
- . Federation of
Booksellers & Publishers Association in Gujarat, Ahmedabad
- Gujarat State English
Language Booksellers Association, Ahmedabad
- Kerala Publishers
Booksellers Association, Cochin
- The Publishers &
Booksellers Association of Andhra Pradesh, Vijayawada
- Publishers Association
of South India, Chennai
- Publishers &
Booksellers Association of Bengal, Calcutta
- Rajasthan Pustak
Vyavasayee Sangh, Jaipur
- UP. Publishers & Booksellers
Association, Kanpur
- Vijayawada Booksellers
Association, Vijayawada
FUNCTIONS
The Good Offices Committee is a voluntary organisation formed to establish
uniform terms of book supplies to libraries, and to ensure a fair working
margin to booksellers and an efficient service to the libraries. The
Committee meets at regular intervals and, after taking into consideration the
fluctuations in the currency rates, decides on the rates of conversion
governing sale of books and periodicals. These rates are widely circulated
amongst the libraries all over India either directly or through booksellers.
THE MINISTRY OF FINANCE VIDE THEIR LETTER NO.F. 23(7).Ell (Al/83 DATED
7.02.1984 HAVE MADE CHANGES IN THE GENERAL FINANCIAL RULES WHICH DISPENSE
WITH THE NECESSITY OF CALLING FOR TENDERS OR QUOTATIONS
Copy of O.M. No. F23 (7) E.11 (Al/83 New Delhi dated the 7.2.1984/18 Magh
1905(Saka) of Government of India. Ministry of Finance (Department of
Expenditure), addressed to all the Ministries/Departments of the Government
of India and copies endorsed to Comptroller and Auditor General of India and
the Union Public Service Commission and others.
Subject : Amendment to rules 99 and 116 of the General Financial Rules,
1963 (Third
edition) exclusion of books, publications and periodicals, etc. from the
definition of "Stores".
Attention of all the Ministries/Departments of the Government of India is
invited to rules 99 and 1 16 contained in Chapter 8 dealing with the
"Stores" in the General Financial Rules, 1963. The President has
been pleased to decide that hereafter the books, publications, periodicals,
etc. of a library will not be treated as an item of "Stores" as
defined in the "Note" below Rule 99 of the General Financial Rules,
1963. Accordingly the provisions of the said "Note" and the
Government of India's decision(l) below Rule 116 of the General Financial
Rules 1963, (Third Edition) have been amended as per amendment
enclosed." This issues with the approval of the Comptroller and Auditor
General of India and the Department of Supply. 2. Hindi version of this o.m.
is enclosed **
|
*Reproduced below
** Not enclosed.
|
Sd/-
(K.L. MEHTA)
Under Secretary to the Government of India Tele : 373159
|
GOOD
OFFICES COMMITTEE
AMENDMENT TO GENERAL FINANCIAL
RULES,1963(3rd Ed.)
Page 38 Chapter 8 Rule 99
The following words shall be added to the last sentance in the
"Note" below rule 99 :-
"but excluding books, publications, periodicals, etc., library"
(Ministry of Finance (Deptt. of Exp.) O.M.No. F23 (7) E II (Al/83 dated
7.2.1984 and Deptt. of Supply
U.O. No. I.D. No. Pill--3(5)/82 dates 17.1.83 and C.A.G's U.O. No. 1964--
TA.11/21-83 dated 23.12.83
PAGES 40-41 CHAPTER 8 RULE 116
For the existing Government of India's decision below Rule 116, the
following shall be substituted :
Government of India's decision (1) .- The position of library books, etc,
is different from that of other stores. Accordingly, the following procedures
shall be observed for purchase, write off, disposal of mutilated/damaged
books and physical verification of books in the libraries attached to the
various Departments/Offices :-
- Librarian (not below
the rank of Deputy Secretary to the Govt. of India) subject to the power
delegated under Delegation of Financial Powers Rules, 1978, may purchase
books, etc., from the reputed and standard booksellers on the prevalent
terms and conditions. Tenders need not be called for this purpose.
- Loss of three volumes
per one thousand volumes issued/consulted in a year may be taken as
reasonable provided such loss cannot be attributed to dishonesty or
negligence on the part of the Librarian. Loss of a book of the value
exceeding Rs.200/- (Rupees two hundred) and the books of special nature
and rarity shall invaribly be investigated and consequential action
taken. All such losses will, however, be written off only by a competent
authority.
- ) Librarian who is of
the rank not below Deputy Secretary to the Government of India or Head
of the Department may write off the loss of volumes mentioned in the
preceding paragraph provided the total value of all such books, etc.,
does not' exceed the monetary limit prescribed in the Delegation of
Financial Powers Rules, 1978, for Head of a Department in respect of
deficiencies and depreciations in the value of stores (other than a
motor vehicle or a motor cycle) included in the stock and other
accounts. In the event of the total value exceeding the monetary limit
specified above, the loss of books shall be written off by the competent
authority as specified in the delegation of Financial Powers Rules,
1978.
- There may be no
objection to the Librarian disposing of mutilated/damaged/obsolete
volumes to the best interest of the library. However, the disposal of
such volumes should be made on the recommendations of a three-member
Committee to be appointed by the Administrative Ministry/Department
which shall decide whether the books mutilated/damaged/obsolete are not
fit for further use.
- Complete annual
physical verification of books should be done every year in the case of
Libraries having not more than 20,000 volumes and not fewer than library
qualified staff. In case there is only one qualified staff the
verification may be done as per sub-para (vi).
- Complete physical
verification at intervals of not more than three years should be done in
the case of libraries having more than 20,000 but not more than 50,000
volumes.
- Sample physical
verification at intervals of not more than five years may be done in the
case of libraries having more than 50,000 volumes. If such a sample
verification reveals unusual or unreasonable shortage, complete
verification shall be done.
- ) Sample physical
verification at intervals of not more than five years may be done in the
case of libraries having more than 50,000 volumes. If such a sample
verification reveals unusual or unreasonable shortage, complete
verification shall be done.
(Ministry of Finance 0 M No 23(7) E
II(A)i83 dated 72.1984 and CAG's U G No 1964-TA 11121--83 dated 23 12 83
The GOC is making concerted efforts to make itself as broad based as
possible and also to extend Its role by incorporating the functions which
should be beneficial both to the Librarians and Book Trade. To start with,
the following Sub-Committee already exists :
JOINT ACTION COMMITTEE (ON TRADE DISCIPLINE & LIBRARY SUPPLIES)
Dear Librarian Friends,
Re : FORMATION OF NEW GOOD OFFICES
COMMITTEE BY THE BOOK TRADE AND ANNOUNCEMENT OF NEW CONVERSON RATES
We would like to draw your kind attention to the fact that the Book Trade
has been constantly emphasizing on the Librarian fraternity over the last
many years the fact that the Book Trade has been suffering heavy losses in
the Library supplies because of the existing uneconomic formula of conversion
rates for foreign exchange.
You would recall that the Good Offices Committee (GOC) was formed way back
in 1972 after a strong need was felt by both the Librarians and the Book
Trade to adopt some uniform and stable method of Exchange Rates for foreign
currencies. The formula then adopted was found absolutely acceptable and
stable for the last over 23 years.
Only recently, because of some unforeseen reasons the situation has taken
a sudden turn for the worse. For the last over 3 years the GOC has been
fixing the rates based on the current Bank rates for foreign currencies. The
Librarian friends do appreciate that the payment for supplies are made not
before 180 days. Today we are living in an era of extreme volatile
fluctuations in the currency rates, and therefore suffering heavy losses has
become the order of the day.
You will agree that the above situation cannot be allowed to be carried
on. At the last meeting of the GOC held on 15.12.1997 all the facts and
figures were once again placed before our Librarian friends and an appeal was
made to understand the seriousness of the situation. At this meeting 30 days
time was sought by the Librarians. Even this period has lapsed without any
concrete suggestion.
Hence very very reluctantly the Book Trade is left with no other option
but to put up Its own conversion rates - that too based on the : "BANK
FORWARD RATES" which are determined by Reserve Bank Of India/State Bank
Of India on regular basis.
We are sure you will appreciate the serious paradox in which we are placed
and accept the library supplies at the present reasonable exchange rates
formulated by us. For this, we strongly solicit your continued valued support
and co-operation.
Your sicerely,
sd/-
(S.C. Sethi)
President, FPBAI.
